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How To File Taxes As A Sole Proprietor

How To File An Income Tax Return For A Proprietorship

Sole Proprietorship Taxes Explained

It is required under the law that proprietorships file tax returns every year unless exempted. As mentioned before the income tax of the proprietorship is that of the proprietor. The tax return can be filed both physically or via an e-filing portal by using the electronic signature of the proprietor. Two different forms are needed to be filed depending on the nature of the proprietorship:

  • Form ITR-3: This form should be used to file income tax if the proprietorship is run by a Hindu Undivided family or any other proprietor.
  • Form ITR-4 Sugam: This form is different from the previous form as this form is used by proprietorships that fall under presumptive tax schemes. This is to reduce the burden of compliances that fall upon small businesses. As mentioned before the income tax of a proprietorship is the same as that of the proprietor meaning, the business income of the proprietorship is added into the income of the proprietor himself. Therefore the business taxes become the personal taxes of the proprietor. He is still entitled to all tax deductions offered to individuals or Hindu Undivided Family as the case may be.

What Tax Forms To Use As A Sole Proprietorship

The main form is Schedule C, on IRS Form 1040. You can find Form 1040 instructions here and the instructions for Schedule C here. Lets work through the main parts of Schedule C.

IRS Schedule C is reported as part of Form 1040.

Start by filling in the name of the proprietor, or owner, and the business name. Next are the North American Industry Classification System code, which you can find here, and the businesss employer ID number . If you do not have any employees or contractors you may not need an EIN.

On line F, check Cash if you report income when its paid, and Accrual if you report income when it’s earned.

Line G differentiates passive and active owners if you actively run the business and are not an investor, check Yes .

Check Yes on line I if you have employed independent contractors during the tax year who will be paid with Form 1099.

Business income and expenses is entered in this section of the IRS Schedule C.

This is the meat of the form, where you will enter Schedule C income and any small business tax deductions. Your tax software should make this section easier than it looks.

As long as you keep your income statement up to date and calculate tax shields like depreciation at the end of the year, you should be able to simply import your deductions into the form directly.

The second page of Schedule C is where you will break out how expenses are calculated.

Here are the other forms to bookmark:

How To File Sole Proprietorship Taxes The Practical Guide

This is the US version of our small business tax guide for sole proprietors. For the Canadian version, click here.

The tax brackets for individuals have changed. Be sure that you’re filing and paying accordingly. The standard deduction has also nearly doubled, meaning that in many cases you can skip itemizing and take the simpler, standard deduction instead. If you have children, you’ll be happy to know that the child tax credit has also nearly doubled.

The Tax Cuts and Jobs Act that passed into law December 2017, will affect your filing in January 2019. In order to help you stay informed, we added a section on a potential new tax deduction for sole proprietors. .

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What Are Some Popular Tax Deductions For Sole Proprietorships

A tax deduction is an expense that you can deduct from your taxable income, usually resulting in smaller tax payments. You can find a comprehensive list of all the tax deductions available to sole proprietors in our Big List of Small Business Tax Deductions, but some of the more popular ones include:

Electing Qualified Joint Venture Treatment

Sole Proprietorship: How to File Your Personal and ...

If you and your spouse each are active in the business and you file a joint return, you can elect to have the business treated as a qualified joint venture rather than as a partnership for tax purposes. The two spouses can be the only members of the joint venture. If there are other individuals in the enterprise , the provision does not apply. Additionally, both spouses must materially participate in the business.

If this election is made, each spouse takes into account his or her share of income, gain, loss, and other items as a sole proprietor. Instead of filing Form 1065 you each file a Schedule C and report the income and deductions directly on your joint return. This election will continue to be in effect unless you receive the IRS’s permission to change it or you no longer meet the conditions for making the election.


Under many state marital property laws, both spouses may be considered to be owners of the business assets in case of divorce, regardless of whose name is listed as the owner on the tax forms or the property records.

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Find A Good Small Business Accountant

If you’re genuinely nervous about filing business taxes, get help from a Certified Public Accountant or a licensed Enrolled Agent. Some questions to ask when choosing a qualified CPA or EA include inquiring as to how long the individual has been licensed, as well as what kind of protection they will afford you in the instance of an IRS audit. As with all sound business decisions, be sure to get the contract for services in writing.

To help you with this decision, check out these articles on choosing an accountant from QuickBooks, Wave and Xero.

Bonus tip: The costs of tax prep software, accounting software or apps are all tax-deductible businesses expenses. That also includes professional accountant fees.

Sole Proprietorship Registration In India Procedure & Advantages

08 min read

A Sole Proprietorship form of business organisation is where a business is managed by a single person. Generally, it does not require any registration as such. Any individual who wants to start a business with less investment can choose this type of business form.

The control of the business is solely in the hands of the single proprietor/owner. A single person who wants to start a business from home or on a premise with a minimum amount can opt for this form of business type.

The investment for the sole proprietorship business will be done by the single proprietor. He bears all the losses of the business and enjoys all the profits. He controls the business as well as manages it. He can appoint persons for conducting the business, but the ownership will rest solely with him.

Many local businesses such as grocery stores, parlours, boutiques, retail stores, etc., can be established as a sole proprietorship firm. Even small traders and manufacturers can establish a sole proprietorship firm.

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Incorporating Your Business May Cut Your Tax Bill

Unlike a sole proprietorship, a regular corporation is considered a separate entity from its owners for income tax purposes. Owners of C corporations don’t pay tax on the corporation’s earnings unless they actually receive the money as compensation for services or as dividends. The corporation itself pays taxes on all profits left in the business.

The Tax Cuts and Jobs Act dramatically changed the corporate tax rate to a single flat tax of 21%. This replaced tax rates ranging from 15% to 35% that corporations paid under prior law. The 21% rate is lower than individual rates at certain income levels. The top 37% individual rate applies to income over $600,000 for marrieds and $500,000 for singles. However, corporations do not benefit from the up to 20% pass-through tax deduction established by the Tax Cuts and Jobs Act, which can cut the effective tax rate for sole proprietors by 20%.

Corporate taxation is definitely more complicated than the pass-through taxation of a sole proprietorship, and the savings — probably a few thousand dollars — may not be worth the hassle of forming a corporation and filing a corporate tax return. To learn more about how incorporating can reduce your tax bill, see How Corporations are Taxed.

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  • How To File Your Income Tax As A Sole Proprietor

    How Sole Proprietors Pay Quarterly Taxes

    Running your own business changes your life in so many ways, why would doing your income tax be any different?

    Whether this is your first year of filing your taxes as a business or youre an old hand, heres a refresher on the three main ways being a sole proprietor changes the process of doing and filing your income tax.

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    Joint Ventures Operated By Spouses Can Be Sole Proprietorships

    The sole proprietorship is, by definition, a single-owner business. However, many spouses operate family business and both consider themselves to be an owner of the business.

    When spouses consider themselves joint owners of a business, the IRS considers this joint operation to be a “partnership” even if there is no formal partnership agreement. As a result, the IRS takes the position that the couple should file a partnership return and issue Schedule K-1s to themselves, rather than reporting the business income and expenses on a Schedule C. This can add unpleasant complexity at tax return time.

    However, there are three options that you can use to avoid having to file a partnership tax return for your business. Which one makes the most sense for you and your spouse depends on the level of involvement each of you have in the business.

    The spouse of a sole proprietor will get the same amount credited toward Social Security as the sole proprietor does. Before 2007, a spouse had to file his or her own Schedule C or draw a paycheck to get credit. As a result, many spouses weren’t accumulating credits toward Social Security. Now, both spouses will get equal credit from a joint tax return.

    Pay As You Go By Paying Quarterly

    Even though your filing deadline isn’t until April, the federal deadline for paying owed business taxes falls on the 15th day of every third month once the fiscal year closes, which places those dates on March 15, June 15, September 15 and December 15 for any business with a fiscal year spanning January 1 to December 31. If any of these dates occur on a weekend or holiday, payment must be made on the next business day.

    Along with your business income taxes, your self-employment taxes are typically paid on a quarterly basis through estimated taxes on Form 1040-ES, which is similar to a regular 1040 and provides vouchers to mail in payments .

    If it’s your first year in business, you’ll be asked to estimate both your business and personal income from the business for your business and employment taxes. After that, your taxes are assessed by looking back at the year before.

    Many states and local tax authorities also follow quarterly schedules. However, it’s best to verify with each authority.

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    How Sole Proprietors Pay Income Tax

    A sole proprietorship is taxed through the personal tax return of the owner, on Form 1040. The business profit is calculated and presented on Schedule C, Profit or Loss from Small Business. To complete Schedule C, the income of the business is calculated including all income and expenses, along with cost of goods sold for products sold and costs for a home-based business. The result of this calculation is the net income .

    This net income or loss of the business is entered on Line 31 of the owner’s Schedule C, to be included along with other income or losses of the owner for income tax purposes. The figure is entered on Line 3 of the Form 1040 if the business has a profit. A loss may be used to reduce the total adjusted gross income of the owner on the tax return if the business has a loss.

    The owner of the sole proprietorship pays income tax on all income listed on the personal tax return, including income from business activities, at the applicable individual tax rate for that year.

    Federal And State Estimated Taxes

    Sole Proprietorship Taxes: The Ultimate Guide to Filing ...

    Estimated taxes arent a separate class of tax by themselves. When you pay estimated tax, youre actually paying money ahead toward what you think youll owe for income and self-employment tax at the end of the year. Normally, an employer would withhold money from your paychecks to be applied to your tax liability. But if youre a self-employed sole proprietor, youll have to do this yourself.

    Federal and state estimated taxes are due in January, April, June and September. The first tax payment of the current tax year is in April. As a result, the last is due in January of the following year. Filing deadlines are typically the 15th day of their respective month, unless the 15th falls on a holiday or weekend. In that case, the filing deadline would be the next regular business day. You can file these taxes with Form 1040 ES. However, you also have to file your income taxes for the previous year in April.

    Its important to make sure youre paying enough in estimated taxes each quarter. Shorting your estimated taxes could trigger an underpayment penalty if you end up owing more in taxes at the end of the year.

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    Accounting Periods And Methods13 Lectures 1hr 5min

    • PDF – 344 Accounting Periods and Methods Introduction00:08
    • 344 Accounting Periods and Methods Introduction08:27
    • PDF – 347 Accounting Methods Cash Method00:08
    • 347 Accounting Methods Cash Method16:37
    • PDF – 351 Accounting Methods Accrual Method00:08
    • 351 Accounting Methods Accrual Method20:05
    • PDF – 355 Accounting Methods Combination Method00:08
    • 355 Accounting Methods Combination Method03:27
    • PDF – 358 Accounting Methods Inventories00:08
    • PDF – 361 Change in Accounting Method00:08
    • 361 Change in Accounting Method02:43
    • PDF – 364 Business Income Introduction00:08
    • PDF – 367 Business Income Kinds of Income00:08
    • 367 Business Income Kinds of Income02:12
    • PDF – 371 Business Income – Kinds of Income Bartering for Property or Services00:08
    • 371 Business Income – Kinds of Income Bartering for Property or Services09:59
    • PDF – 374 Real Estate Rents00:08
    • PDF – 377 Personal Property Rents00:08
    • PDF – 381 Items That Are Not Income00:08
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    Become Your Bookkeepers And Your Business Best Friend

    “Regardless of whether you hire someone to do your small business bookkeeping or not, you need to have a good bookkeeping system in place, understand how it works, and track some of your day to day business activities.”

    Crystalynn Shelton, Writer, Fit Small Business

    While the bulk of this guide deals with what needs to happen at tax season, best practices exist so that everything gets taken care of the right way throughout the year. Putting best practices like the ones below in place can also mean that youre prepared for tax season well before the deadlines and the panic hits:

    • Work with a bookkeeper and accountant all year long. Together you can make sure that youre watching the things you ought and doing the things you should.
    • With the rising number of cloud-based or virtual bookkeeping and accounting firms, you get added versatility and cost-effectiveness along with the needed expertise.
  • Review the deductions you claimed this year and use them as a guide for setting up expense categories to track costs and receipts throughout the year. Then at tax time, all you have to do is check the balance sheet.
  • Create a separate business bank account aside exclusively for taxes. Put money for taxes in this account as soon as you receive it to help keep you from falling behind on any estimated payments or tax deposits.
  • Take advantage of the amazing array of small business software and financial tools, including:
  • Mileage tracking apps like MileIQ, TripLog and TrackMyDrive.
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    Sole Proprietorship And Your Small Business Taxes

    A sole proprietorship is the most common form of small business ownership. As implied by the word sole, it a single-owner business. In the eyes of the Internal Revenue Service and similar organizations, it is also considered an unincorporated business.

    As a sole proprietorship is not considered a separate entity from the owner, business taxes are filed along with the owners personal taxes. You must file business taxes when your net earnings reach $400 or more.

    While that sounds pretty straightforward, sole proprietorships often face higher scrutiny with over 2% of sole proprietor returns with receipts of $25,000 were audited more than double the .8% audit rate for individual tax returns.

    Should you have questions about your business structure and whats best for you, its best to consult with a small business lawyer, accountant or both as the choice you make has legal and financial implications.

    If you are a sole proprietor with less than $5,000 in business expenses, you may qualify to file a Schedule C-EZ. The requirements are very specific and if youre unsure, its best to contact a tax professional.

    Sole proprietors with of more than one business must fill out a Schedule C for each business.

    How the new TCJA will Affect Sole Proprietors

    For those with a joint income between$315,000 | $157,500 single and $415,000 | $207,500 single, the total amount of the deduction is lessened or “phased out.”

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